Any aspiring PowerPoint ninja needs to be familiar with a subset of important features within PowerPoint. Through a series of PowerPoint Ninja “toolbox” articles, I will cover some of these key features. Whether you’re using PowerPoint 2003 or 2007, one of my all-time favorites is the Format Painter feature.
Format Painter is fairly easy to find in PowerPoint 2007. It’s right on the far left-hand side of the Home tab of the Ribbon. In fact, Format Painter can be found in the same location in Microsoft Excel and Word. I always like to have the Format Painter available so I’ve added it to my Quick Access Toolbar.
As you work on presentations, you’re frequently working with multiple objects and text boxes. In order to keep your presentation looking professional, you need to ensure that objects are formatted consistently. It can be time consuming to format each new shape or text box from scratch. Format Painter enables you to copy the formatting of one object and apply it to another. You simply click on the object with the formatting you want, click on the Format Painter button, and then apply it to another object by clicking on it. If you double-click on the Format Painter button, then the same formatting can be applied in multiple places.
Format Painter is a simple but powerful weapon in the PowerPoint Ninja Toolbox. It can significantly speed up the process of building your presentations slides, and it can enhance the consistency and professional appearance of your slides. The PowerPoint Ninja says, “Go and paint wisely!”