Apr 25 2009
When you’re building PowerPoint presentations, you may need to copy slides from one PowerPoint slide deck and insert them into another. Sometimes these slides may have different templates, themes, or other formatting options. Whenever you insert slides from another presentation template, the inserted slides will default to the new presentation’s template and formatting options. In most cases, you’ll want to modify the inserted slides to the new presentation’s formatting in order to keep your slides consistent.
However, there may be times when you want to retain the original formatting of the inserted slides. You may realize that it will be too much work to reformat the inserted slides to match the new presentation’s formatting. You may be presenting with someone from another company or business division, and that person may want to retain their own presentation template.
How to keep the original formatting of an inserted slide in PowerPoint
Keeping the source formatting is surprisingly simple. After you copy and insert the new slide into the thumbnail section of your presentation, there is a small “Paste Options” icon that appears at the bottom-right of the insert slide’s thumbnail. It is pretty subtle and actually disappears after a few minutes so it is easy to miss. However, if you click on the Paste Options, you’ll see two options:
- Keep Source Formatting
- Use Destination Theme (default)
When you change the default setting to “Keep Source Formatting”, the slide will revert back to its original formatting instead of using the new destination theme. This feature is so inconspicuous that I didn’t realize this feature was also available in PowerPoint 2003.
As an added bonus, you now have both templates to choose from in the same presentation if you retained the source formatting. You can now build a new slide using either template in the same presentation if needed. Booyah!