May 09 2009
If you share your PowerPoint slides with other people inside or outside your organization, you may want to control or lock your slides so that they can only be viewed or edited by select people.
Nothing can be more painful than seeing your carefully designed PowerPoint presentation being butchered by random individuals within your company. PowerPoint provides a couple of options to control what happens to your slides after you’ve built them.
Two Options for Password Protecting Your Slides
When it comes to password protecting your PowerPoint slides, you have two key options:
- Password to open: Restrict who can view your presentation file. Use this option when you want to prevent people from seeing confidential or sensitive slides.
- Password to modify: Control who can edit your PowerPoint slides. Use this option when you’re okay with letting people see your slides as long as they can’t edit them without your permission.
How to Password Protect Your PowerPoint File
In order to access these options, you’ll need to follow these steps:
- Go to save your file and on the “Save As” menu you’ll notice a Tools button on the bottom left.
- Click on the Tools button and select “General Options”.
- Enter a password for the option(s) that are most appropriate to your circumstances.
Words of Caution
PowerPoint’s password protection features are not intended as security features. They are primarily designed to prevent unintentional viewing and editing of PowerPoint files. Your PowerPoint presentation will not be encrypted, and it can still be edited by malicious users. If you forget or lose your password, you won’t be able to retrieve the password to access the file so be careful. Also be aware that the passwords are case sensitive.
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