Dec 29 2011

Emergency Preparedness for PowerPoint

Ready for any PowerPoint emergency. (c) Thinkstock

Recently, I was a part of a university event where I needed to present along with a senior executive from my company and several student teams. Rather than switching out the laptops for each different presentation, I decided to load all of the presentations on to my machine beforehand. I hate it when you run into setup problems when one group’s laptop doesn’t work properly with the projector or some other issue — and it throws off the whole schedule. What I didn’t anticipate was that the presentation remote would only work with the desktop computer in the auditorium.

No problem. I had all of the presentations also loaded on to a USB flash drive so I could transfer the files on to the desktop. However, in its infinite wisdom, the university’s IT group blocked any files from being installed on the desktop including a font file that one of the teams needed. After explaining the situation to an IT “support” person, he indicated nothing could be done before our event started. Aaagggh. Luckily, someone had brought their own presentation remote so we could just run the presentations from my laptop.

Often it’s easier said than done “to be prepared”, but we often focus so much on the actual presentation itself and forget the other small technical details that can completely ruin our beautiful slides and well-rehearsed thoughts. In reflecting on this recent situation, I had several takeaways for presenters who want to be more prepared for PowerPoint emergencies: Continue reading “Emergency Preparedness for PowerPoint”

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Dec 30 2008

PowerPoint Design Principle #2: Control

Are you in control of your slides? (c) iStockPhoto/Andy Gehrig

Are you in full control of your PowerPoint presentation? (c)iStockPhoto/Andy Gehrig

In a previous article, I covered the first PowerPoint design principle of consistency. In this article, I’d like to explore the principle of control. Many PowerPoint users fail to realize they control many aspects that determine the success or failure of their presentations. Seemingly insignificant decisions in the presentation design stage can come back later to haunt the presenter when the presentation is delivered. For example, choices about what content to include, how to introduce the content, or what “special effects” to use can make or break presentations. Continue reading “PowerPoint Design Principle #2: Control”

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Nov 17 2008

Inserting YouTube Videos into PowerPoint Presentations

With the growing popularity of YouTube, more and more people are interested in adding YouTube videos to their PowerPoint presentations. It might be a funny YouTube video to engage your audience at the beginning of your presentation or an informative video that ties in directly with your main message. But how can you get a YouTube video into your PowerPoint slides? Continue reading “Inserting YouTube Videos into PowerPoint Presentations”

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